{"id":28,"date":"2025-11-13T18:12:48","date_gmt":"2025-11-13T18:12:48","guid":{"rendered":"https:\/\/corporate.clarkson.edu\/helpdesk\/?page_id=28"},"modified":"2025-11-13T18:12:48","modified_gmt":"2025-11-13T18:12:48","slug":"exiting-employee-form","status":"publish","type":"page","link":"https:\/\/corporate.clarkson.edu\/helpdesk\/exiting-employee-form\/","title":{"rendered":"Exiting Employee Form"},"content":{"rendered":"<!-- HTML Forms v1.6.4 - https:\/\/wordpress.org\/plugins\/html-forms\/ -->\n<form method=\"post\"  class=\"hf-form hf-form-11 \" data-id=\"11\" data-title=\"Exiting Employee Questionnaire\" data-slug=\"exiting\" data-message-success=\"Thank you! We will be in touch soon.\" data-message-invalid-email=\"Sorry, that email address looks invalid.\" data-message-required-field-missing=\"Please fill in the required fields.\" data-message-error=\"Oops. An error occurred.\" data-message-recaptcha-failed=\"reCAPTCHA verification failed. Please try again.\" data-message-recaptcha-low-score=\"Your submission appears to be spam. Please try again.\"><input type=\"hidden\" name=\"_hf_form_id\" value=\"11\" \/><div style=\"display: none;\"><input type=\"text\" name=\"_hf_h11\" value=\"\" \/><\/div><div class=\"hf-fields-wrap\"><h2>Exiting Employee Info<\/h2>\r\n<table style=\"width: 100%;\" >\r\n<tbody>\r\n  <tr>\r\n  <td><p style=\"font-size:small; color:red;\">* Required Fields<\/p><\/td>\r\n  <\/tr>\r\n<tr>\r\n<td style=\"width: 50%;\">\r\n\t<label for=\"exiting-employee-questionnaire-EMPLOYEE_NAME\">*Employee Name<\/label>\r\n\t<input required type=\"text\" name=\"EMPLOYEE_NAME\" required id=\"exiting-employee-questionnaire-EMPLOYEE_NAME\" \/>\r\n<\/td>\r\n<td style=\"width: 50%;\">\r\n\t<label for=\"exiting-employee-questionnaire-END_DATE\">*End Date<\/label>\r\n\t<input required type=\"date\" name=\"END_DATE\" required id=\"exiting-employee-questionnaire-END_DATE\" \/>\r\n<\/td>\r\n<\/tr>\r\n<tr>\r\n<tr>\r\n<td style=\"width: 50%;\">\r\n\t<label for=\"exiting-employee-questionnaire-PARENT_TICKET_\">*Parent Ticket #<\/label>\r\n\t<input required type=\"number\" name=\"PARENT_TICKET_\" required id=\"exiting-employee-questionnaire-PARENT_TICKET_\" \/>\r\n<\/td>\r\n<td style=\"width: 50%;\">\r\n\t<label for=\"exiting-employee-questionnaire-POINT_OF_CONTACT\">*Point of Contact<\/label>\r\n\t<input required type=\"text\" name=\"POINT_OF_CONTACT\" required id=\"exiting-employee-questionnaire-POINT_OF_CONTACT\" \/>\r\n<\/td>\r\n<\/tr>\r\n<tr>\r\n<td colspan = \"2\" style=\"width: 100%;\">\r\n\t<label for=\"exiting-employee-questionnaire-DEPARTMENT\">*Department<\/label>\r\n\t<input required type=\"text\" name=\"DEPARTMENT\" required id=\"exiting-employee-questionnaire-DEPARTMENT\" \/>\r\n<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<hr \/>\r\n\r\n<h2>Computer<\/h2>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-DOES_THEIR_COMPUTER_NEED_TO_BE_REBUILTCLEANED\">Does their computer need to be rebuilt\/cleaned?<\/label>\r\n\t<select style=\"width: 100px;\" name=\"DOES_THEIR_COMPUTER_NEED_TO_BE_REBUILTCLEANED\" required id=\"exiting-employee-questionnaire-DOES_THEIR_COMPUTER_NEED_TO_BE_REBUILTCLEANED\"><option>Yes<\/option><option>No<\/option><\/select>\r\n<\/p><p>\r\n\t<label for=\"exiting-employee-questionnaire-IF_YES_WHERE_IS_IT_LOCATED\">If YES, where is it located?<\/label>\r\n\t<input type=\"text\" name=\"IF_YES_WHERE_IS_IT_LOCATED\" id=\"exiting-employee-questionnaire-IF_YES_WHERE_IS_IT_LOCATED\" \/>\r\n<\/p>\r\n<hr \/>\r\n\r\n<h2>Account Information<\/h2>\r\n<p>\r\n<small>Per <a href=\"https:\/\/bookstack.clarkson.edu\/books\/general-knowledge-base\/page\/account-deactivation-policy\"><b><u>OIT Policy<\/u><\/b><\/a>, STAFF accounts are terminated Immediate, FACULTY who leave amicably retain e-mail and data accounts for a period of 90 days, and STUDENTS will retain email access for a period of 1 year. \r\n<\/small><\/p>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-WHEN_SHOULD_THEIR_ACCOUNTS_BE_DEACTIVATED\">When should their accounts be deactivated?<\/label>\r\n\t<input type=\"text\" name=\"WHEN_SHOULD_THEIR_ACCOUNTS_BE_DEACTIVATED\" id=\"exiting-employee-questionnaire-WHEN_SHOULD_THEIR_ACCOUNTS_BE_DEACTIVATED\" \/>\r\n<\/p>\r\n<hr \/>\r\n\r\n<h2>Email<\/h2>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-ONCE_THE_USERS_ACCOUNTS_HAVE_BEEN_RESET_THEY_WILL_NO_LONGER_HAVE_ACCESS_TO_EMAIL_WOULD_YOU_LIKE_A_VACATION_RESPONDER_PUT_IN_PLACE\">Once the user's accounts have been reset, they will no longer have access to e-mail. Would you like a Vacation Responder put in place?<\/label>\r\n\t<select style=\"width: 100px;\" name=\"ONCE_THE_USERS_ACCOUNTS_HAVE_BEEN_RESET_THEY_WILL_NO_LONGER_HAVE_ACCESS_TO_EMAIL_WOULD_YOU_LIKE_A_VACATION_RESPONDER_PUT_IN_PLACE\" id=\"exiting-employee-questionnaire-ONCE_THE_USERS_ACCOUNTS_HAVE_BEEN_RESET_THEY_WILL_NO_LONGER_HAVE_ACCESS_TO_EMAIL_WOULD_YOU_LIKE_A_VACATION_RESPONDER_PUT_IN_PLACE\"><option>Yes<\/option><option>No<\/option><\/select>\r\n<\/p>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-IF_YOU_WOULD_LIKE_A_VACATION_RESPONDER_ON_THE_ACCOUNT_WHAT_WOULD_YOU_LIKE_IT_SO_SAY\">If you would like a Vacation Responder on the account, what would you like it so say?<\/label>\r\n\t<br><small>Examples:\r\n<ul>\r\n  <li>\u201c[Employee] is no longer with Clarkson University. Your e-mail has been forwarded to a team member in [Department]. If you have any questions, please contact the office at (315) 268-XXXX.\u201d<\/li>\r\n    <li>\u201c[Employee] is no longer with Clarkson University. Please contact [Department] at (315) 268-XXXX if you would like to speak to someone\u201d<\/li>\r\n   <\/ul><\/small>\r\n  \r\n  <textarea name=\"IF_YOU_WOULD_LIKE_A_VACATION_RESPONDER_ON_THE_ACCOUNT_WHAT_WOULD_YOU_LIKE_IT_SO_SAY\" id=\"exiting-employee-questionnaire-IF_YOU_WOULD_LIKE_A_VACATION_RESPONDER_ON_THE_ACCOUNT_WHAT_WOULD_YOU_LIKE_IT_SO_SAY\"><\/textarea>\r\n<\/p>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-HOW_LONG_DOES_THE_MAILBOX_NEED_TO_REMAIN_AVAILABLE_TYPICAL__30_DAYS\">How long does the mailbox need to remain available? (typical - Staff= 0 Days, Faculty = 90 Days)<\/label>\r\n\t<input type=\"text\" name=\"HOW_LONG_DOES_THE_MAILBOX_NEED_TO_REMAIN_AVAILABLE_TYPICAL__30_DAYS\" id=\"exiting-employee-questionnaire-HOW_LONG_DOES_THE_MAILBOX_NEED_TO_REMAIN_AVAILABLE_TYPICAL__30_DAYS\" \/>\r\n<\/p>\r\n<b>NOTE:<\/b> If you require Delegated Access to their email, you must request permission from HR (hr@clarkson.edu).<br>\r\n<hr \/>\r\n<h2>Telephone<\/h2>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-WHAT_IS_THE_EXITING_EMPLOYEES_TELEPHONE_EXTENSION\">What is the exiting employee's telephone extension?<\/label>\r\n\t<input type=\"text\" name=\"WHAT_IS_THE_EXITING_EMPLOYEES_TELEPHONE_EXTENSION\" id=\"exiting-employee-questionnaire-WHAT_IS_THE_EXITING_EMPLOYEES_TELEPHONE_EXTENSION\" \/>\r\n<\/p><p>\r\n\t<label for=\"exiting-employee-questionnaire-IF_APPLICABLE_WHAT_EXTENSION_WOULD_YOU_LIKE_THE_EXTENSION_FORWARDED_TO\">If applicable, what extension would you like the extension forwarded to?<\/label>\r\n\t<input type=\"text\" name=\"IF_APPLICABLE_WHAT_EXTENSION_WOULD_YOU_LIKE_THE_EXTENSION_FORWARDED_TO\" id=\"exiting-employee-questionnaire-IF_APPLICABLE_WHAT_EXTENSION_WOULD_YOU_LIKE_THE_EXTENSION_FORWARDED_TO\" \/>\r\n<\/p><p>\r\n\t<label for=\"exiting-employee-questionnaire-WHAT_WOULD_YOU_LIKE_THE_TELEPHONE_DISPLAY_TO_READ_UNTIL_THE_PHONE_IS_ASSIGNED_TO_ANOTHER_USER\">What would you like the telephone display to read until the phone is assigned to another user?<\/label>\r\n\t<input type=\"text\" name=\"WHAT_WOULD_YOU_LIKE_THE_TELEPHONE_DISPLAY_TO_READ_UNTIL_THE_PHONE_IS_ASSIGNED_TO_ANOTHER_USER\" id=\"exiting-employee-questionnaire-WHAT_WOULD_YOU_LIKE_THE_TELEPHONE_DISPLAY_TO_READ_UNTIL_THE_PHONE_IS_ASSIGNED_TO_ANOTHER_USER\" \/>\r\n<\/p><p>\r\n\t<label for=\"exiting-employee-questionnaire-WOULD_YOU_LIKE_THE_VOICEMAIL_PASSWORD__TUTORIAL_RESET\">Would you like the voicemail password &amp; tutorial reset?<\/label>\r\n\t<select style=\"width: 100px;\"  name=\"WOULD_YOU_LIKE_THE_VOICEMAIL_PASSWORD__TUTORIAL_RESET\" id=\"exiting-employee-questionnaire-WOULD_YOU_LIKE_THE_VOICEMAIL_PASSWORD__TUTORIAL_RESET\"><option>Yes<\/option><option>No<\/option><\/select>\r\n<\/p><p>\r\n\t<label for=\"exiting-employee-questionnaire-IF_YOU_WOULD_LIKE_THE_VOICEMAIL_FORWARD_TO_SOMEONES_EMAIL_TEMPORARILY_ENTER_IT_HERE\">If you would like the voicemail forward to someone's email temporarily, enter it here.<\/label>\r\n\t<input type=\"text\" name=\"IF_YOU_WOULD_LIKE_THE_VOICEMAIL_FORWARD_TO_SOMEONES_EMAIL_TEMPORARILY_ENTER_IT_HERE\" id=\"exiting-employee-questionnaire-IF_YOU_WOULD_LIKE_THE_VOICEMAIL_FORWARD_TO_SOMEONES_EMAIL_TEMPORARILY_ENTER_IT_HERE\" \/>\r\n<\/p>\r\n<hr \/>\r\n<h2>Faculty Only<\/h2>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-ARE_THEY_REQUESTING_AN_EXPORT_OF_THEIR_MOODLE_CONTENT\">Are they requesting an export of their Moodle Content?<\/label>\r\n\t<select style=\"width: 100px;\" name=\"ARE_THEY_REQUESTING_AN_EXPORT_OF_THEIR_MOODLE_CONTENT\" id=\"exiting-employee-questionnaire-ARE_THEY_REQUESTING_AN_EXPORT_OF_THEIR_MOODLE_CONTENT\"><option selected>No<\/option><option>Yes<\/option><\/select>\r\n<\/p>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-ARE_THEY_REQUESTING_AN_EXPORT_OF_THEIR_GOOGLE_DRIVE\">Are they requesting an export of their Google Drive?<\/label>\r\n\t<select style=\"width: 100px;\" name=\"ARE_THEY_REQUESTING_AN_EXPORT_OF_THEIR_GOOGLE_DRIVE\" id=\"exiting-employee-questionnaire-ARE_THEY_REQUESTING_AN_EXPORT_OF_THEIR_GOOGLE_DRIVE\"><option selected>No<\/option><option>Yes<\/option><\/select>\r\n<\/p>\r\nNote: Moodle Content can be exported on their own, OIT can provide assistance if needed - just have them contact helpdesk@clarkson.edu.  Google Drive content requires OIT's assistance and a separate ticket will be created and escalated to proper OIT staff.<br>\r\n<hr \/>\r\n<h2>Other Databases<\/h2>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-IF_THERE_ARE_OTHER_DATABASES_THE_USER_HAS_ACCESS_TO_THAT_NEEDS_TO_BE_DISABLED_PLEASE_LIST_THEM_HERE\">If there are other databases the user has access to that needs to be disabled, please list them here:<\/label>\r\n\t<textarea name=\"IF_THERE_ARE_OTHER_DATABASES_THE_USER_HAS_ACCESS_TO_THAT_NEEDS_TO_BE_DISABLED_PLEASE_LIST_THEM_HERE\" id=\"exiting-employee-questionnaire-IF_THERE_ARE_OTHER_DATABASES_THE_USER_HAS_ACCESS_TO_THAT_NEEDS_TO_BE_DISABLED_PLEASE_LIST_THEM_HERE\"><\/textarea>\r\n<\/p>\r\n<hr \/>\r\n<h2>Mobile Device<\/h2>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-IF_THE_USER_HAD_A_UNVERSITY_ASSIGNED_CELL_PHONE_PLEASE_ENTER_THE_NUMBER_HERE\">If the user has a University assigned cellphone, please enter the number here:<\/label>\r\n\t<input type=\"text\" name=\"IF_THE_USER_HAD_A_UNVERSITY_ASSIGNED_CELL_PHONE_PLEASE_ENTER_THE_NUMBER_HERE\" id=\"exiting-employee-questionnaire-IF_THE_USER_HAD_A_UNVERSITY_ASSIGNED_CELL_PHONE_PLEASE_ENTER_THE_NUMBER_HERE\" \/>\r\n<\/p>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-IF_THE_EMPLOYEE_HAD_A_UNIVERSITY_ISSUED_CELLPHONE_WHAT_DO_YOU_WANT_TO_DO_WITH_THE_SERVICE\">If the employee had a University issued cellphone, what do you want to do with the service?<\/label>\r\n\t<select style=\"width: 600px;\" name=\"IF_THE_EMPLOYEE_HAD_A_UNIVERSITY_ISSUED_CELLPHONE_WHAT_DO_YOU_WANT_TO_DO_WITH_THE_SERVICE\" id=\"exiting-employee-questionnaire-IF_THE_EMPLOYEE_HAD_A_UNIVERSITY_ISSUED_CELLPHONE_WHAT_DO_YOU_WANT_TO_DO_WITH_THE_SERVICE\">\r\n      <option>Allow the employee to port the number out to a personal plan<\/option>\r\n      <option>The department will keep the line, but please suspend service at this time<\/option>\r\n <option>Cancel the line<\/option>\r\n       <\/select>\r\n<\/p>\r\n<p>\r\n  <b>IMPORTANT:<\/b> Have the exiting employee remove any passcodes, Apple ID and any personal data from their cellphone before turning the device in to the department. Return the device to OIT so it can be wiped. It will then be returned to the department.  Failure to do send will render the device useless.\r\n<\/p>\r\n<hr \/>\r\n\r\nReminder: The following items must be returned to the department or HR:\r\n<ul>\r\n<li>Identification Badge<\/li> \r\n    <li>Keys<\/li>\r\n  <li>Duo authentication hardware tokens<\/li>\r\n  <li>Cellphone<\/li>\r\n  <li>Laptop (including charger and peripherals)<\/li>\r\n<\/ul>\r\n<p>\r\n\t<label for=\"exiting-employee-questionnaire-IF_THERE_ARE_OTHER_ITEMS_THAT_SHOULD_BE_RETURNED_PLEASE_LIST_THEM_HERE\">If there are other items that should be returned, please list them here:<\/label>\r\n\t<input type=\"text\" name=\"IF_THERE_ARE_OTHER_ITEMS_THAT_SHOULD_BE_RETURNED_PLEASE_LIST_THEM_HERE\" id=\"exiting-employee-questionnaire-IF_THERE_ARE_OTHER_ITEMS_THAT_SHOULD_BE_RETURNED_PLEASE_LIST_THEM_HERE\" \/>\r\n<\/p>\r\n<hr \/>\r\n<p>\r\n\t<input type=\"submit\" value=\"Send\" \/>\r\n<\/p><noscript>Please enable JavaScript for this form to work.<\/noscript><\/div><\/form><!-- \/ HTML Forms -->\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p> [&#8230;]<\/p>\n<p><a class=\"button-angle understrap-read-more-link\" href=\"https:\/\/corporate.clarkson.edu\/helpdesk\/exiting-employee-form\/\">Read More<span class=\"screen-reader-text\"> from Exiting Employee Form<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-templates\/no-hero.php","meta":{"footnotes":""},"class_list":["post-28","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/corporate.clarkson.edu\/helpdesk\/wp-json\/wp\/v2\/pages\/28","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/corporate.clarkson.edu\/helpdesk\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/corporate.clarkson.edu\/helpdesk\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/corporate.clarkson.edu\/helpdesk\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/corporate.clarkson.edu\/helpdesk\/wp-json\/wp\/v2\/comments?post=28"}],"version-history":[{"count":1,"href":"https:\/\/corporate.clarkson.edu\/helpdesk\/wp-json\/wp\/v2\/pages\/28\/revisions"}],"predecessor-version":[{"id":29,"href":"https:\/\/corporate.clarkson.edu\/helpdesk\/wp-json\/wp\/v2\/pages\/28\/revisions\/29"}],"wp:attachment":[{"href":"https:\/\/corporate.clarkson.edu\/helpdesk\/wp-json\/wp\/v2\/media?parent=28"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}